One NGO ERP for accounts, people, purchases and every project
Accounts, donor funds, HR and payroll, procurement, inventory and fixed assets in one database, so a purchase or salary payment posts to the right project and budget line automatically.
- Accounts and funds
- Budgets
- Procurement
- Stores and inventory
- HR and payroll
An NGO ERP connects the finance and operations of a non-profit in one system. EOMS BD's NGO ERP for Bangladesh covers accounts and donor fund accounting, budgets, HR and payroll, procurement, stock and fixed assets, project codes and approvals, so every transaction carries its donor and budget-line code and reports come from one database. Modules can be switched on one at a time.
বাংলাদেশের NGO-র জন্য ERP সফটওয়্যার
NGO ERP একটি প্রতিষ্ঠানের হিসাব ও কার্যক্রম এক সিস্টেমে যুক্ত করে। EOMS BD-র NGO ERP-তে হিসাব ও ডোনার ফান্ড, বাজেট, HR ও পেরোল, ক্রয়, স্টক ও স্থায়ী সম্পদ এবং প্রকল্প কোড ও অনুমোদন একসাথে থাকে; প্রতিটি লেনদেনে ডোনার ও বাজেট লাইন কোড বসে, আর সব রিপোর্ট এক ডেটাবেস থেকে আসে।
Why NGOs outgrow separate tools
Payroll in one spreadsheet, purchases in a register, assets in another file and accounts in a package: each team is fine alone, but nothing connects.
Same data typed three times
A purchase is entered by procurement, by stores and again by accounts, each with its own mistakes.
No project coding at source
Costs are coded to donors only at month-end, from memory and paper notes.
Payroll split by hand
Staff who work on two projects are split between donors in Excel every month.
Assets not tracked
Motorcycles, laptops and furniture bought from grants are hard to trace at audit time.
Follow a purchase from request to donor report
Watch one purchase request move through budget check, quotations, purchase order, goods received, payroll and accounts, ending in budget-versus-actual and donor reports.
- Accounts and funds
- Budgets
- Procurement
- Stores and inventory
One database: procurement, people, assets and accounts together.
What your organisation gets
Accounts and funds
Double-entry accounts with donor, project and budget-line codes on every voucher.
Budgets
Approved budgets by donor and line, with commitments and budget-versus-actual at any time.
Procurement
Requests, quotations, comparative statements, purchase orders and approvals by threshold.
Stores and inventory
Goods received, issues to projects and stock registers for relief and programme items.
HR and payroll
Staff records, attendance, leave, payroll with project time split, PF and gratuity.
Fixed assets
Asset register by donor and location, depreciation, transfers and QR tags.
Approvals and audit trail
Role permissions, approval chains and a log of every change.
Cloud, Bangla and English
Access from head office and field offices, daily backup, Excel and PDF export.
A complete NGO accounting system: software and service
Switch on only what you need. Hand us the whole job, or let your own team run the software.
Accounts
- Chart of accounts mapped to MRA/donor formats
- Vouchers with approval steps
- Ledger, cash and bank books
- Trial balance and statements
- Budget vs actual
Loans
- Product-wise disbursement & recovery
- Service charge (declining balance)
- Accrued service charge
- Write-off, waiver, rescheduling
- Loan ageing & provision
Savings & insurance
- General, voluntary & term savings
- Interest on savings
- Savings adjustment on closing
- Micro-insurance / risk fund
- Admission & passbook fees
Branches & funds
- HO, zone, area, branch structure
- HO current accounts & fund transfers
- Consolidated statements
- PKSF & bank borrowings
- Reserve & disaster funds
Donor projects
- Restricted & unrestricted funds
- Donor & budget-line coding
- Shared-cost allocation
- Advance and liquidation
- Donor financial reports
People & assets
- Payroll with field allowances
- Provident fund & gratuity
- Staff loans & security deposits
- Fixed assets & depreciation
- Tax & VAT deducted at source
Reports
- MRA-format monthly/quarterly/annual
- PKSF and lender reports
- NGO Affairs Bureau project accounts
- PAR, OTR, OSS, FSS
- Audit-ready statements & notes
Control & ownership
- Keep your current MIS
- Role permissions & audit trail
- Written NDA, your data stays yours
- Daily backup, cloud access
- Bangla + English, Excel/PDF
First consultation free, then a written quote
Tell us your branches and members, projects and donors, current software and the reports you need. We send a work plan and a line-by-line written quote, with no hidden charges.
Six kinds of organisation, one accounting system
Each has its own regulator, rules and reports, and the system is set up for that.
How we start, in 5 steps
Map your processes
We document how purchases, payroll and payments are approved today.
Choose modules
Start with accounts and funds; add procurement, HR or assets when ready.
Set codes and budgets
Donors, projects, budget lines and cost centres loaded once.
Train and run in parallel
Each team trained on its module, then one month alongside current tools.
Go live and report
Donor, budget and board reports from one database every month.
Separate tools versus one NGO ERP
| Separate tools | NGO ERP | |
|---|---|---|
| Project and donor coding | Added at month-end | Captured at the source transaction |
| Purchases | Register plus accounts entry | One flow, auto voucher |
| Payroll split | Excel each month | Time split rules applied automatically |
| Budget check | After the money is spent | Before approval |
| Assets | Separate list | Linked to purchase and donor |
| Reports | Combined by hand | From one database |
Frequently asked questions
It is one software system that connects an NGO's accounts, donor funds and budgets with HR and payroll, procurement, inventory and fixed assets, so each transaction is recorded once and reported everywhere it belongs.
No. Most organisations start with accounts and donor funds, then add procurement, payroll or assets when their teams are ready.
Yes. Each voucher carries donor, project and budget-line codes, and shared costs can be allocated by a written basis.
No. It is a system built and supported by EOMS BD for Bangladeshi NGOs, with local reporting formats and Bangla support. We can also advise honestly if an off-the-shelf product suits you better.
Yes. It runs in the cloud with role-based access, so field offices can raise requests and record transactions that head office approves.
Your organisation owns the data. Full Excel/CSV export is available at any time.
Typically one to three months depending on the modules, the number of offices and the state of existing records.
More on NGO & microfinance accounting
Plan your NGO ERP in one meeting
Tell us your donors, offices and which processes hurt most today. We will suggest where to start and send a written quote.
+880 1784-222255info@eomsbd.com · Dhaka, Bangladesh