Know exactly what each donor's money was spent on
Restricted and unrestricted funds, donor and budget-line codes on every voucher, shared costs allocated by a written basis, and budget-versus-actual reports any donor can check.
- Fund structure
- Codes on every voucher
- Budget versus actual
- Shared-cost allocation
- Advances and liquidation
Donor fund accounting tracks each grant as its own fund: money received, spent by budget line, shared costs allocated, advances settled and the unspent balance. EOMS BD provides fund accounting software and an accounts service for NGOs in Bangladesh that codes every voucher by donor, project and budget line and produces budget-versus-actual and donor financial reports from the same books.
NGO-র ডোনার ফান্ড ও অনুদানের হিসাব সফটওয়্যার
ডোনার ফান্ড অ্যাকাউন্টিংয়ে প্রতিটি অনুদান আলাদা তহবিল হিসেবে চলে: কত পাওয়া গেল, কোন বাজেট লাইনে কত খরচ, শেয়ার্ড খরচের ভাগ, অগ্রিম সমন্বয় ও অব্যয়িত অর্থ। EOMS BD-র সফটওয়্যার ও সার্ভিসে প্রতিটি ভাউচারে ডোনার, প্রকল্প ও বাজেট লাইন কোড থাকে এবং একই হিসাব থেকে বাজেট বনাম প্রকৃত ও ডোনার রিপোর্ট তৈরি হয়।
Where donor reporting breaks down
Most findings in donor audits come from the same few gaps: costs coded late, shared costs split without a basis, and advances that are never settled properly.
Coding after the fact
Expenses are tagged to donors at month-end, so some are double-charged and some never charged.
Shared costs
Rent, utilities and admin staff are split differently each month, with no written basis to show the auditor.
Unsettled advances
Field and staff advances stay open for months and distort budget-versus-actual.
One report per donor, by hand
Each donor's template is rebuilt in Excel from the ledger, and totals rarely match.
Split a shared cost between donors and watch the funds move
Move the sliders to share ৳60,000 of office rent between two donor projects and your own fund. The shares always add up to 100 percent, and each fund's portion updates instantly.
- Fund structure
- Codes on every voucher
- Budget versus actual
- Shared-cost allocation
Shares always add up to 100%. In the real system the basis (staff, space, budget) is fixed in a written policy and every voucher carries a donor and budget-line code.
What your organisation gets
Fund structure
Each grant as a fund with its own balance, restrictions, period and currency.
Codes on every voucher
Donor, project, budget line, location and activity captured when the transaction is entered.
Budget versus actual
Approved budget, spending, commitments and remaining balance by line at any date.
Shared-cost allocation
Allocation by staff time, space or budget share, based on a written policy and applied consistently.
Advances and liquidation
Advances to staff and partners tracked until settled with bills, with ageing reports.
Foreign currency
Receipts in foreign currency recorded at the actual exchange rate, with gains and losses shown.
Donor reports
Financial reports in each donor's format, plus unspent balance and refund schedules.
Grant audit support
Transaction lists, supporting documents and reconciliations ready for project audits.
A complete NGO accounting system: software and service
Switch on only what you need. Hand us the whole job, or let your own team run the software.
Accounts
- Chart of accounts mapped to MRA/donor formats
- Vouchers with approval steps
- Ledger, cash and bank books
- Trial balance and statements
- Budget vs actual
Loans
- Product-wise disbursement & recovery
- Service charge (declining balance)
- Accrued service charge
- Write-off, waiver, rescheduling
- Loan ageing & provision
Savings & insurance
- General, voluntary & term savings
- Interest on savings
- Savings adjustment on closing
- Micro-insurance / risk fund
- Admission & passbook fees
Branches & funds
- HO, zone, area, branch structure
- HO current accounts & fund transfers
- Consolidated statements
- PKSF & bank borrowings
- Reserve & disaster funds
Donor projects
- Restricted & unrestricted funds
- Donor & budget-line coding
- Shared-cost allocation
- Advance and liquidation
- Donor financial reports
People & assets
- Payroll with field allowances
- Provident fund & gratuity
- Staff loans & security deposits
- Fixed assets & depreciation
- Tax & VAT deducted at source
Reports
- MRA-format monthly/quarterly/annual
- PKSF and lender reports
- NGO Affairs Bureau project accounts
- PAR, OTR, OSS, FSS
- Audit-ready statements & notes
Control & ownership
- Keep your current MIS
- Role permissions & audit trail
- Written NDA, your data stays yours
- Daily backup, cloud access
- Bangla + English, Excel/PDF
First consultation free, then a written quote
Tell us your branches and members, projects and donors, current software and the reports you need. We send a work plan and a line-by-line written quote, with no hidden charges.
Six kinds of organisation, one accounting system
Each has its own regulator, rules and reports, and the system is set up for that.
How we start, in 5 steps
Read the grant agreements
We list each donor's budget lines, eligible costs, reporting periods and formats.
Set the coding
Funds, projects, budget lines and cost centres loaded, and an allocation policy drafted with you.
Clean the opening position
Fund balances, open advances and commitments agreed before go-live.
Monthly cycle
Coding review, allocation, advance follow-up and budget-versus-actual each month.
Donor reports and audits
Reports on each donor's calendar and full support during project audits.
General ledger only versus fund accounting
| General ledger only | Fund accounting | |
|---|---|---|
| Donor coding | Added in Excel later | Entered with every voucher |
| Shared costs | Split by feel | Allocated by written basis |
| Budget check | At report time | Any day, by line |
| Advances | Followed by memory | Tracked until settled |
| Unspent balance | Calculated at year-end | Always visible per fund |
| Donor report | Rebuilt by hand | Produced from the ledger |
Frequently asked questions
It is a way of keeping accounts so that each restricted grant is tracked as its own fund, with income, spending by budget line and remaining balance, while unrestricted funds are kept separately.
By a written allocation basis agreed in advance, such as staff time, floor space or share of budget, and applied the same way every month. Most donors accept this if it is documented and consistent.
It covers the financial side of grant management: budgets, spending, allocation, advances and donor financial reports. Programme indicators can be linked but are not the focus.
Yes. Report layouts are set per donor, and the figures come from the same coded ledger, so totals match.
Yes. Our team can review coding, run allocations, follow up advances and prepare donor reports every month, alongside or instead of your own staff.
Project-wise accounts and documents required by the NGO Affairs Bureau are prepared from the same records. We follow the Bureau's current forms and guidance.
By the number of donors and projects, monthly transactions and reports, and whether you want software, service or both. You receive a written quote after the first consultation.
More on NGO & microfinance accounting
Make every donor report match your books
Share your donors, projects and current reporting pain. We will propose a coding structure and send a written quote.
+880 1784-222255info@eomsbd.com · Dhaka, Bangladesh