A complete management system for creative agencies, print studios, photography & video businesses. Take online orders, manage clients, track project status, deliver files — and keep clients notified automatically at every step.
Perfect For
If you take orders, deliver creative work, and want to give clients a professional experience — this is for you.
What's Included
Every feature was built and tested in a live creative agency. Nothing is theoretical — it all works right now.
Clients browse your services and place orders directly from your website. Every order is captured in the admin panel with full billing details, service selection, and payment status.
Move orders through stages: Pending → In Review → In Progress → Awaiting Review → Completed. Every status change is recorded with a timestamp and optional note visible to the client.
Every time you update an order status, the client gets a branded email automatically — with the new status, your note, and a link to their order. The email template is 100% customisable from your settings.
Each client logs in to their own dashboard to see all orders, current status, order history, and download their delivered files. Reduces "where is my order?" messages entirely.
Add unlimited services with descriptions, pricing tiers, and product images. Group them into categories that auto-populate your website's navigation menu — no developer needed.
Create reusable option groups — Paper Type, Size, Quantity, Lamination, Material — and assign them to any product. Each option can add or subtract from the base price automatically at checkout.
Accept card payments directly on your website via Stripe. Track payment status per order (paid, unpaid, pending). Manually mark bank-transfer orders as paid from the admin panel.
Upload final files (designs, photos, videos, PDFs) directly to the order in the admin. The client sees them in their portal and can download any time — secure and professional.
Add portfolio items from the admin panel — upload a thumbnail, set a category, add tags, and mark as featured. Your website portfolio page updates instantly with a filterable grid.
Your website's mega menu is built automatically from your categories and service groups. Add a new service category in the admin and it appears on the website immediately — no code changes.
Capture full billing details at checkout: first name, last name, email, phone, company, and address. All stored per order and visible in the admin — ready for invoicing or shipping.
One settings page to control everything: email templates, Facebook Pixel ID, Google Analytics tag, Stripe keys, social media links, and business information — no server access needed.
How It Works
We install, brand, and configure everything — your logo, colours, services, and content. We also connect your domain, Stripe account, and email so you're fully ready to go live.
From the admin panel, add your services, set prices, upload images, and configure product options. Create your portfolio. Your website updates instantly — no coding, no waiting.
Clients visit your website, browse services, add to cart or go direct checkout, and pay by card. The order lands in your admin panel immediately — you get notified, they get a confirmation.
Work on the project, update the status as you go, upload the final files, and mark complete. The client gets an email at every step — professional, automatic, and no extra effort from you.
Why Choose This System
No more back-and-forth messages about order status, no manual invoicing, no chasing payments. Everything is tracked, automated, and accessible — saving you 5–10 hours a week.
Clients get a branded portal, professional emails, and a smooth checkout. You look like a serious agency — not someone taking WhatsApp orders in a spreadsheet.
Accept card payments 24/7. No need to wait for bank transfers or chase invoices. Clients can pay at checkout or from their portal whenever it suits them.
The system handles client communication, status updates, and file delivery automatically. You can take on more orders without hiring extra people to manage admin.
This is not a monthly SaaS subscription. It's your own system on your own server. You own everything — the code, the data, the domain. No vendor lock-in.
We customise it for your services, your branding, and your workflow before handover. It's not a template — it's a real working system built around how your agency operates.
FAQ
Fill in the form and our team will contact you within 24 hours to discuss your requirements, show you a live demo, and give you a custom quote.
Already running a creative business?
We can migrate your existing clients, services, and portfolio into the new system during setup.